Frequently Asked Questions

Please find below a list of Frequently asked questions. If you have any queries or concerns, please contact us.

How can I check availability of the hall and make a booking?

The easiest way to check the availability of the hall is to view the events calendar. To make a booking, please go our our bookings page where you can find all the information you require and complete an online booking application.

What is the capacity of the Halls?

The maximum capacity of the Freshfield Hall is 190 (180 seated theatre style). The maximum capacity of the Peter Griffits Hall is 130 (120 closely seated).

What sound and lighting equipment is available in the Freshfield Hall?

The Freshfield Hall has basic house and stage lighting which can be operated by the hall hirer. The speakers visible in the hall are owned and operated by the Film Society. We have a Portable PA Unit available for hire, which includes 2 wireless microphones, an internal USB/SD/FM digital audio media player with remote control and AUX line input. For private parties and productions, hirers may wish to source their own sound and lighting equipment. Any equipment brought into the Hall needs to be fully PAT tested.

Are there chairs and tables available for use when I hire the hall?

Included in the cost of Hire of the Freshfield Hall are 180 upholstered chairs and 17 large trestle tables, available for you to lay out as required. There are also 50 plastic chairs on the stage for your use and small and medium trestle tables in the table store. The Peter Griffits has a rack of 7 large folding trestle tables and a chair store containing plastic stacking chairs, all included in the Hire of the Hall. Please see our asset list for details of other useful items for use and hire.

I want to hire the hall for a charity event, can I hire the hall for free?

Forest Row Village Hall is also a registered charity (number: 1166254) and the revenue required to maintain the building is generated exclusively through hiring of the hall and fundraising by volunteers. It is therefore not possible to hire our halls for free, however we do offer a discounted rate to those hiring for charity and community events. See hire tariffs.

Is there disabled access?

Yes, Forest Row Village Hall has full disabled access and toilets. Please note, it is the responsibility of the hirer to provide any necessary support that a person with disabilities may require.

Is the Hall run by or funded by the council or parish?

No! The Hall is run by Committee members and Trustees and does not receive any local authority or Parish funding. Revenue is generated through hiring and fundraising by volunteers.

Is there any parking at Forest Row Village Hall?

The parking spaces at the front of the Freshfield Hall are for the Hall Hirer only. There is however plenty of free parking in nearby car parks (off Station Road) and within permitted areas.

When I hire the Hall, who will open and close the hall? What are my responsibilities?

The Hall you have hired will be opened and closed by the Caretaker. Please note that setting up and clearing away must be included in your booking times. A list of your responsibilities as Hirer is included in the Rules & Regulations of Hire. By agreement of the management committee, longstanding and reliable hirers may become keyholders, with additional responsibilities. If you have any difficulties with the opening or closing of the Hall please contact our Caretaker on (to be confirmed!).

Can I consume and sell alcohol on the premises?

Forest Row Village Hall is Licenced for the Sale or Supply of Alcohol (Premises Licence No WEA/LN/000002968). In order to sell alcohol at an event you are holding at the Village Hall, you must have an Alcohol Licence confirming the written approval of the Designated Premesis Supervisor. You can request this for a cost of £20 via the booking office or via Wealden District Council. The Licence must be displayed in the bar during your event.

Is there a kitchen?

Hire of the Freshfield Hall can include use of the kitchen and bar area. There are teacups and saucers, teapots, cafetieres and a large urn available for your use. Please see our asset list for details of other items for hire, such as cutlery and crockery, glasses and tablecloths. Hire of the Peter Griffits Hall includes use of a service area with a deep shelf opening on to the hall from which food and drink can be served. There are teacups and saucers, cafetieres and a large urn available for your use. Folding doors close the service area from the hall when it is not in use. Also available for hire is a newly fitted kitchen for food preparation and cooking. See hire tariffs.

If I hold a class or group at the Hall, is there any space for storage?

Regular hirers can store equipment in the kitchen or hall for a small fee subject to availability of cupboard space and management committee approval.

Will the Hall be heated?

Hirers can activate the heating in the halls via the thermostat. In winter, the Caretaker will endeavor to ensure the Hall is warm on your arrival. Hirers are asked to return the thermostat to 0 when leaving the hall.

Are Hirers covered by the Forest Row Village Hall’s Insurance?

Hirers are required to have sufficient insurance in place for events open to the public, and are advised to have insurance for private events. Hirers are also advised to complete a Risk Assessment for their event, class or function; a template can be downloaded here, or is available from the Booking Office.

Does the Village Hall have Wi-fi connection?

The Freshfield Hall has Wi-fi; the password can be obtained from the Booking Office. The Peter Griffits Hall does not yet have Wi-fi access.

What is a featured event?

Basically, a featured event is one which gets greater visibility through the online activities of the Village Hall. Specifically this includes: (i) Your event gets a shout-out on the Village Hall Facebook page; (ii) Your event gets highlighted in the main events listing; (iii) Featured events get posted to the sidebar of most pages on the Village Hall website; (iv) There is a dedicated page to all featured events.
It costs £3 to feature an event. As a registered charity, all funds raised goes to the upkeep of the Village Hall. You can feature an event during the bookings process, or contact the Village Hall Manager.