Booking Form – Forest Row Village Hall

Please complete the Bookings Form below. Once submitted it will be reviewed by the Hall Manager and they will get back to you as soon as possible.

Which venue would you like to book?(Required)

To find out more about the venues, please click here. If you need to book more than one venue, please complete a separate form for each booking.

Freshfield Hall

Peter Griffits Hall

Committee Room

Venue Extras

Please select any extras facilities you require. If you don’t require any, click “Next”.

Kitchen @ free

Cutlery & Crockery @ free

Microphone @ £10

Tables @ free

Chairs @ free

Venue Extras

Please select any extras facilities you require. If you don’t require any, click “Next”.

Kitchen @ free

Cutlery & Crockery @ free

Microphone @ £10

Tables @ free

Chairs @ free

Event Frequency(Required)

A singular event is a one-off event.
A recurring (or multiple instance) event takes place, for example, weekly at the same time and location, or is a limited series of events.

Singular Event

Recurring Event

Please complete the following fields detailing the FIRST EVENT in the recurring series:

Event Date(Required)

Choose the date you’d like your event to occur. Please refer to the events list to check if the date and time you’d like to host your event is available for your desired venue.
Please note: there may be set up and take down times either side of a listed event (except for Private Events). This is because each public event listed in the calendar is the actual time of the event and does not include set up and take down times. These times before and after an event will depend on the type of event being held. Private events in the calendar include set-up and take-down times. Whatever the case, the hall manager will clarify any conflicts/overlaps.

Event begins at:(Required)

Excluding set-up time; i.e. the time your actual event begins.

:

Event ends at:(Required)

Excluding clear-up time; i.e. the time your actual event ends.

:

Set-up time:(Required)

Please state how much set-up time you require BEFORE your event starts, e.g. 15 mins.

Clear-up time:(Required)

Please state how much clear-up time you require AFTER your event finishes, e.g. 15 mins.

Total Hire Hours Required(Required)

Please state the total hire time required in hours, including set-up, the actual event, and clear-up time required. (e.g. 15 mins set-up + 1 hour event + 15 mins clear-up = 1.5 hours.)

Please complete the following fields detailing the event recurrence information.

Recurring Event Statement(Required)

Please state your event recurrence rule, e.g. “Weekly event every Tuesday.”

More Information About My Booking

Please detail any further information you’d like to share with the Bookings Manager.

Final Event Date

Please state the date of your final event in the series. If your event is recurring indefinitely, please leave this field blank.

Recurrence Exceptions(Required)

Are there any dates where your event will NOT take place during the event series? e.g. Bank Holiday.

Yes

No

Exception Dates(Required)

Please state the exact dates your event will not take place during the event series.

Is your event Private or Public?(Required)

Private events are by invitation only (i.e. not open to the public), for example, weddings, birthday parties, etc. No details of a private event will be displayed in the events calendar. Public events are open to attendance by the general public, and details of which will be displayed in the events calendar.

Private Event

Public Event

Is your event for commercial purposes?(Required)

Commercial events are those where any monetary proceeds of an event go to the event organiser, e.g. class, table-top sale, etc. Non-commercial events are not-for-profit or charitable events.

Yes

No

Private Event Description(Required)

Please provide a brief description of your event. (This information is required for Village Hall administrative purposes and will not be shared.)

Public Event Description(Required)

Please provide a brief description of your planned event. (Once an application has been approved by the Hall Manager, you will be send a “Public Events Form” requesting a detailed event description, media images, etc, which will then be uploaded to the online events calendar list.)

Your privacy is respected at all times. Personal details will never be shared.

Name of Hirer(Required)

Anyone wishing to hire the Village Hall must be aged 21 years or over.

First Name Surname

Organisation(Required)

e.g. Club name, business name, etc. Please mark as “Individual” if this field is not applicable to your booking.

Email(Required)

Please provide a valid email address.

Phone(Required)

Please provide a contact telephone number(s).

Address(Required)

Street Address Address Line 2 Village/Town/City Post Code

Rules & Regulations(Required)

View the Forest Row Village Hall’s Terms & Conditions.

Check here to indicate that you have read, understood, and agree to the terms and conditions of hire.

I confirm that I am aged 21 or over

Once submitted, your form will be received by the Hall Manager who will verify all details, send confirmation, as well as request payment. Full payment, plus a returnable deposit is required before your event can be fully confirmed.

Name

This field is for validation purposes and should be left unchanged.

Bookings Request Form

Please complete the following fields detailing the FIRST EVENT in the recurring series:

Please complete the following fields detailing the event recurrence information.

Your privacy is respected at all times. Personal details will never be shared.

Primary

Secondary

Tertiary