Welcome to the Bookings Page!

If you're confident with your booking requirements, proceed directly to the booking form (click below). If you're not so sure, read on!

Bookings Process

1 Choose which venue you'd like to book:

Freshfield Hall

Freshfield Hall

The Freshfield Hall has a performance stage, a kitchen, and can accommodate a maximum of 190 people.

Peter Griffits Hall

Peter Griffits Hall

The Peter Griffits Hall is a little smaller, has a kitchen, and can accommodate a maximum of 130 people.

Forest Row Village Hall Committee Room

Committee Room

The Committee room is accessed via the Peter Griffits Hall entrance and is suited to small meetings, accommodating approximately 15 people.

2 Confirm the Hire Tariffs

Make sure that you are aware of the Village Hall hire tariffs, and any extras you require (e.g. use of the kitchen).

3 Check date and time availability

For your chosen venue, check that the date and times you'd like to book the hall are available. Booking times are a minimum of 1.5 hours, and thereafter in 15 min increments. Remember to include set up and take down time.

4 Complete the booking form

The booking form requires venue, date and time, hirers information, details of the event, and agreement of the Village Hall Rules & Regulations.

5 Confirmation & Payment

Upon receipt of the booking form, the hall manager will verify all details, send confirmation, as well as request payment. Full payment, plus a returnable deposit is required before your event can be fully confirmed.

6 Website & Event Promotion

If your event is public, you will be asked for event details that can be uploaded to the Village Hall Events Calendar. This will include an image, description, contact information, external website links (e.g. Facebook), etc.
You will also be asked if you'd like to feature your event. Basically, a featured event is one which gets greater visibility through the online activities of the Village Hall. Specifically this includes: (i) Your event gets a shout-out on the Village Hall Facebook page; (ii) Your event gets highlighted in the main events listing; (iii) Featured events get posted to the sidebar of most pages on the Village Hall website; (iv) There is a dedicated page to all featured events.
It costs £3 to feature an event. As a registered charity, all funds raised goes to the upkeep of the Village Hall. You can feature an event during the bookings process, or contact the Village Hall Manager.

7 Cancelling a Booking

If you need to cancel your booking, please note, at least 14 days' notice is required, otherwise two-thirds of the rate is payable.

Hire Tariffs

Please find below the hire tariff list.
If you have any queries, please contact us.
Please note the tariff differences between the Freshfield and Peter Griffits Halls!

Please be aware of the following notes when reviewing the hire tariffs:

  1. The minimum booking time is for one and a half hours.
  2. Bookings must include preparation and clearing-up time.
  3. A Resident is a person living in the civil parish of Forest Row.
  4. The hire charges apply up to the hour of midnight. If an extension is required, or a booking runs over time, an additional £30 will be charged per hour or parts thereof.
  5. We regret that there are no reductions for charities.
  6. Halls are to be left in a clean condition by the hirer and evacuated by midnight, unless an extension to 1am has been agreed. Failure to comply will result in the forfeit of the deposit.

Freshfield Hall

Decide which event type (e.g. Commercial Event) best matches your planned activities.
A Resident is a person living in the civil parish of Forest Row.

Non-Commercial Event

An event which is not-for-profit; e.g. a charity event, society or club event, etc.

Resident

£13

Per Hour

Non-Resident

£17

Per Hour

Deposit

£50

Commercial Event

An event where the organiser benefits financially; e.g. a sale, exhibition, etc.

Resident

£18

Per Hour

Non-Resident

£20

Per Hour

Deposit

£50

Recurring Commercial Event

A recurring event (more than 10) where the organiser benefits financially; e.g. a class, etc.

Resident

£14

Per Hour

Non-Resident

£16

Per Hour

Deposit

£50

u13 Events

Events which are for children under the age of 13; e.g. birthday party, educational activity, etc.

Resident

£13

Per Hour

Non-Resident

£17

Per Hour

Deposit

£50

Function

A function event is basically a party; e.g. wedding, disco, birthday party, etc.

Resident

£20

Per Hour

Non-Resident

£22

Per Hour

Deposit

£150

Extras

The following extras are available for hire! All prices are per individual booking.

Bar Licence

£20

Kitchen

free

Cutlery & Crockery

£10

Microphone

£10

Tables

free

Chairs

free


Peter Griffits Hall

Decide which event type (e.g. Commercial Event) best matches your planned activities.
A Resident is a person living in the civil parish of Forest Row.

Non-Commercial Event

An event which is not-for-profit; e.g. a charity event, society or club event, etc.

Resident

£12

Per Hour

Non-Resident

£15

Per Hour

Deposit

£50

Commercial Event

An event where the organiser benefits financially; e.g. a sale, exhibition, etc.

Resident

£17

Per Hour

Non-Resident

£18

Per Hour

Deposit

£50

Recurring Commercial Event

A recurring event (more than 10) where the organiser benefits financially; e.g. a class, etc.

Resident

£13

Per Hour

Non-Resident

£14

Per Hour

Deposit

£50

u13 Events

Events which are for children under the age of 13; e.g. birthday party, educational activity, etc.

Resident

£12

Per Hour

Non-Resident

£15

Per Hour

Deposit

£50

Function

A function event is basically a party; e.g. wedding, disco, birthday party, etc.

Resident

£18

Per Hour

Non-Resident

£20

Per Hour

Deposit

£150

Extras

The following extras are available for hire! All prices are per individual booking.

Bar Licence

£20

Kitchen

£10

Cutlery & Crockery

£10

Microphone

£10

Tables

free

Chairs

free

Committee Room

The Committee room is accessed via the Peter Griffits Hall entrance and is suited to small meetings, accommodating approximately 15 people.

Resident

£7

Per Hour

Non-Resident

£8

Per Hour

Deposit

£10